From the filing cabinet to a search by ID
Say goodbye to archive boxes
When you have to answer to your oversight body, instead of searching through boxes for a declaration you find it by ID number, ready for the audit.
Artificial intelligence · Local processing
OmniDocs understands your documents, validates them and files them. Your data does not leave your office.
With the latest semantic recognition technology, it extracts the information in a structured way and keeps it secure, locally, without sending it to the cloud.
In production use.
Privacy by design
Your data stays with you
Artificial intelligence works inside your institution. Your documents and the data they contain never travel to third-party cloud services, which reduces exposure under the LOPDP and fits the control requirements of the regulated sector.
Every document is archived with a digital fingerprint of its content, so years later you can prove it was not altered. Every correction is recorded with its author and date.
Your data does not leave your office.
Processing on in-house infrastructure
Integrity fingerprint per document
Traceability of every correction
Role-based access
Auditable operations
One instance per company
From the folder to the archive, in six steps
You scan and that is it. The rest happens on its own, and it only stops when a person has to confirm something.
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Receive
Your scans arrive in a shared folder. OmniDocs picks them up on its own, discards duplicates and sets aside those that are not good enough to read.
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Prepare
It separates the pages, straightens those that came in rotated and leaves the image at its best point for reading.
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Recognize
It identifies which document it is among all your configured types. You do not have to sort the stacks before scanning.
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Extract
Semantic recognition understands the document and pulls the data from every field: names, ID numbers, amounts, dates.
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Validate
It checks every piece of data against that document's rules. If something does not add up, it goes to review: nothing doubtful gets through silently.
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Deliver
It seals the capture record, archives in a long-term format and leaves the document ready to search with its data.
Technology proposes, your team decides
No doubtful data reaches your records without someone reviewing it.
Anything doubtful is never taken as goodEvery piece of data is checked against the rules of the document. If something does not add up, it goes to review.
The document in plain sightThe reviewer sees the original image next to the extracted data, without opening another program.
Every correction, on recordIt notes who changed what and when, in case you have to answer an audit.
What was measured in operation
Measured on a two-page form in a live deployment, compared field by field against manual reading.
98.6%Correct fields
12 of 15Documents with not a single difference
22 sPer document, from folder to archive
190Documents per hour, per unit
Every document type is calibrated with real samples before going into production. The figures above belong to that case, not to a general promise.
It does not just read: it understands
The difference between a stored image and data you can search, report and audit.
Made for your institution
More than OCROCR recognizes letters. OmniDocs understands the document and its data.
Your data, with youIt is processed inside your organization: it complies with the LOPDP and removes the per-document cloud cost.
Adapts to youYou define your document types and the fields you want extracted. Each organization has its own isolated instance.
Every file, sealedIt is kept with a digital fingerprint of its content: years later you can prove it was not altered.
Three pieces, from scanner to search
They are used from the browser, with nothing to install on your computers.
Operations portal
For whoever digitizes. It shows live what came in, what went out and what is waiting, and it is where doubtful documents are reviewed and corrected, with the image of the document alongside.
Administration console
Configures the document types, their fields and their rules, and watches over the state of the service. We operate it, and it does not access the content of your documents.
Document search
Finds the document by any of its data and tells you which field matched. Queries, downloads and reports by period, type and office, with per-user permissions.
What we are usually asked
Do my documents leave the institution?
No. Everything is processed on your own infrastructure and your documents never travel to third-party cloud services.
What happens to a document the system does not understand?
It goes to review. A person sees it next to the original image, corrects it and confirms it. Nothing doubtful reaches your records silently.
How do I know a file was not altered?
Every document is archived with a digital fingerprint of its content, and every correction is recorded with its author and date.
Do I have to sort the documents before scanning?
No. OmniDocs identifies the type of each document among those you have configured.
Who configures the document types?
You define the types and the fields you want extracted. We calibrate them with real samples before moving to production.
Do I have to install anything on my computers?
No. It is used from the browser, with nothing to install on your computers.
For those who live by paper
Any organization with a large volume of documents and archiving or compliance obligations.
- Savings and credit cooperatives
- Notaries and registries
- Public enterprises
- Hospitals and clinics
- Insurers
- Civil registry
It keeps itself running, and we keep watch
Your IT department does not inherit one more system to look after.
Updates without a site visitImprovements arrive on their own. The system finishes what it is processing before applying them, and rolls back to the previous version by itself if anything is off.
Keeps working when something failsTested by causing failures on purpose: zero documents lost and recovery with nobody stepping in.
Grows with youMore volume is handled by adding units, and a new document type is configured without installing anything on site.
Shall we try it with your documents?
Tell us which documents you handle and how many per month. We reply with no forms.
- Your data, in your institution (LOPDP)
- 14 years in Ecuador
- 100% own technology